Terms & Conditions


Please complete the online booking form or contact us for an alternative such as google form or email/pdf form which must be returned to booking@mountainascents.co.uk with the associated payment (detailed below).

Guided Walks: Full payment

Courses: Full payment

Challenges: Full payment

Walking Holidays: 50% deposit if more than 6 weeks until the start of the holiday. If less than 6 weeks full payment must be made.

Private event/guiding: Full Payment

Deposits are NOT refundable.

Please note: Bookings are not confirmed until a booking form and payment has been accepted by Mountain Ascents. All bookings made through the PDF/Google Form option must be paid by bank transfer within 24 hours of submitting your booking form.


If booking through the website online payment can be made through the Paypal gateway. If booking via an alternative means such as email/pdf forms payment must be made by bank transfer within 24hours of submitting your booking form (we will provide the account details).



Written confirmation of the cancellation must be sent to booking@mountainascents.co.uk. If you cancel within 2 weeks of the start date NO REFUND will be given. If you cancel with up to 4 weeks’ notice a 75% refund of the money you paid will be given and the remaining 25% will be refunded if we can re-sell your place. Cancellations of 4 weeks or more will be given a FULL REFUND minus any deposit paid. Deposits are NOT REFUNDABLE.


Sometimes, regrettably we may have to cancel your booking due to unsuitable weather conditions, insufficient participant numbers and other unforeseen circumstances. In cases such as this you will be able to select one of the following,

a) FULL refund

b) A new date (i.e. move your booking to another event if available etc.)

c) In the case of insufficient participant numbers, you will also be offered the opportunity to upgrade to a private event/guiding (subject to additional costs)

It should be noted that we are not responsible or accept liability for any losses including travel and accommodation.

Please note: ‘Open events’ are subject to minimum participation numbers


Unfortunately, we do not hold an AALA licence and therefore cannot allow any under 18’s onto our events who are not accompanied by their own parent/legal guardian.

Please note: Some events are over 18’s only. Please check with us before booking if you intend to bring anyone under 18 years of age.


Generally speaking dogs are NOT permitted on our events. However, at times some events might be dog friendly. In this case dogs will only be permitted to attend if pre-agreed with us. Any dog that does attend MUST be kept on a lead at all times. If you arrive with your dog without prior approval we will not be able to allow the dog to participate. No refunds will be given if this then affects your participation.


To attend our events all participants must bring the personal items listed in the kit list for each event. Failure to bring the following safety equipment will result in you not being able to participate.

Waterproof Jacket and Trousers and Walking Boots that include ankle support (unless other footwear is specifically stated as acceptable in the individual event kit list). Anyone who does not bring these items of equipment will not be allowed to participate and NO REFUND will be given. The only exception to this would be in respect of waterproofs if the weather forecast specifically states that no rain is forecast and that the route allows for an early retirement from the event. In this situation participants will be permitted to take part but may have to retire from the event early if unexpected showers or rain develops.


I understand that Mountain Ascents accepts no responsibility for accidents or injury to participants or for loss of or damage to personal items, unless caused by negligence on the part of Mountain Ascents and its event leaders. 

I understand that during the event Mountain Ascents leaders may take photographs for use in instant and future advertising, including on its website and social media pages. In most instances photographs may be uploaded to social media pages on the day and during the event itself. 

If I have given permission for the use of photographs for the use outlined above, I understand that I may withdraw this permission including in the future. It should be noted that this will only require Mountain Ascents to stop future use of such image(s). Please view our Privacy Policy to know more about how we handle your data and how to withdraw your consent.


Mountain walking/hill walking and associated activities are physically demanding activities. It is your responsibility to ensure that you are fit enough to participate in the chosen activity for your own enjoyments and that of other clients.

Mountaineering/Mountain walking/hillwalking and associated activities are hazardous activities. We will endeavour to minimise the risk however, there is always an element of risk which could result in injury or death. It is important that you take responsibility for your own actions and involvement in the activities, including following any decisions made or advice/instruction given by the leader. If you choose to disregard any advice given by the event leader(s) before, during or after the event, you do so voluntarily and accept liability for any resulting injuries or damage.


The BMC recognises that climbing and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and be responsible for their own enjoyment.


Mountain Ascents is insured for work and activities within the Mountain Leader (ML) qualification remit.

We recommend that you take out your own personal sport cover such as that offered by the BMC as well as insurance to cover cancellations and associated costs.


During these uncertain times we want you to book with confidence that you will not lose your money. Therefore, we offer the following flexible Covid-19 related terms and conditions.

Anyone displaying Covid-19 symptoms MUST not travel to or attend the event. Anyone with confirmed Covid symptoms can transfer their booking to the next available course date taking place within 6 months.

Anyone who is self-isolating, or required to isolate by government guidance, a medical professional or NHS Test and Trace etc. which, interferes with your ability to attend the booked event can transfer their booking to the next available event taking place within 6months.

Anyone who is waiting for a Covid-19 test and/or test result on the day of the event MUST not attend or travel to the event. You may transfer your booking to the next available event taking place within 6 months.

Anyone who on the day of the event is displaying common cold/influenza type symptoms as described on the NHS website should not attend the event. You may transfer your place to the next available event taking place within 6 months. Anyone displaying symptoms and who does attend may not be allowed to participate.

If the event is cancelled before the event date by Mountain Ascents the following will be offered:

  1. Full Refund
  2. Transfer your booking to a new date

If the event is cut short on the day due to symptoms developing in either staff or participants NO REFUNDs can be given.